e-Invoice
Process e-invoices legally compliant and efficiently – with EDITEL’s solutions.
Send paperless invoices and save! Electronic invoicing, also known as e-invoice or e-billing, helps improve your entire billing process in both the short and the long run. According to international studies, up to € 51 can be saved for every order-to-invoice process.
Benefits of electronic invoicing
- Significant savings (up to € 51 for every order-to-cash process)
- Send paperless invoices
- Detailed invoice clearing
- Increased data quality
- Efficient archiving
- Sustainable solution
EDITEL e-Invoice solutions
EDITEL offers customized e-Invoice solutions both for invoice issuers and invoice recipients. Data integrity and legal compliance are key. EDITEL meets all legal requirements at all stages (as audited by EY), from invoice issuing to archiving.
Benefits of EDITEL e-Invoice solutions
- Standardized solution for all business partners (clients and/or invoice recipients)
- Secure and traceable invoice delivery via eXite®
- Customized invoice formats (EDI, PDF, XML, etc.)
- Legally compliant Digital Archiving (authenticity, integrity)
- Full automation
- Optional: electronic signature, time-stamping
The ideal e-Invoice solution for your business!
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e-Invoice via EDI
EDITEL’s traditional EDI e-Invoice solution allows clients to automate all stages of the invoicing process. We offer comprehensive services to efficiently process electronic invoices, ranging from the creation of electronic invoices in the corresponding EDI format to secure transmission via eXite® and legally compliant archiving. Clients can track the delivery status of their invoices at all times and also have the option of checking invoice data against order and delivery information.
Please contact your local EDITEL office to learn more about the EDI solution available in your country.
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e-Invoice for small and medium enterprises (SME)
EDITEL has developed specific Web EDI solutions to meet the needs of small and medium-sized businesses. Users can simply access a webbased online portal to manage electronic invoices, send them to clients in the respective EDI format and archive the documents accordingly. This option does not require any software implementation and is immediately ready to use.
Please contact your local EDITEL office to learn more about the EDI solution available in your country.
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e-Invoice via PDF/PKI
This solution is a great option for companies that issue large amounts of invoices to many small clients. All invoice data (EDIFACT, CSV, I-DOC, etc.) are exported from the company’s ERP system and are used to create customizable PDF invoices. In addition, there is the option of signing these invoices (PKI) and adding auditproof archiving. PDF invoices are delivered to the invoice recipient via e-mail (including receipt) or they can alternatively be downloaded from a portal using a secure link.
Additional functionalities are also available, including time- stamping, reminder management and a variety of reports designed to ensure a secure invoicing process.
Learn more about the PDF e-Invoice solution by EDITEL or contact your local EDITEL office for further detailson the solution available in your country.
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e-Invoice for international businesses
Legal requirements vary widely from country to country, and meeting them can be a challenge for corporations with international business activities. Local (especially legal) requirements are oftentimes difficult to account for in centrally managed IT systems. EDITEL has country-specific e-invoicing expertise. Thanks to our dedicated international e-invoice center, we take into account local and market-specific conditions without the need to adapt our clients’ systems.
Please contact your local EDITEL office to learn more about the EDI solutions available in your country.
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e-Invoices to the federal government/public administration
In several European countries, contractors to the federal government and public administration are required to issue electronic invoices (e-invoices). With eXite® by EDITEL, invoices can be transferred automatically including any feedback messages. Upon request, EDITEL offers conversion services (e.g. from EANCOM/ EDIFACT, CSV, I-DOC, etc.) into the required format and the auditproof archiving of invoice documents.
Please contact your local EDITEL office to learn more about the EDI solutions available in your country.
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Legally compliant Digital Archiving
Whichever e-Invoice solution you choose, EDITEL offers legally compliant and auditproof archiving solutions for invoice data, thus ensuring the legally mandated document integrity and authenticity during the entire storage period.
Please contact your local EDITEL office to learn more about the EDI solutions available in your country.
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Legal requirements for electronic invoicing
Electronic invoices must meet four requirements to be eligible for tax deductions:
- The electronic invoice’s authenticity of the origin
- Integrity of content
- Legibility (humans must be able to read the content)
- Consent by the entity receiving the service to receive electronic invoices
Please contact your local EDITEL office to learn more about the legal regulations in your country.
