Paperless invoices at the click of the mouse
There are many advantages of sending invoices electronically even beyond the to-be-expected business advantages. Electronic invoices also contribute to environmental protection. This is why GS1 Austria has been sending the majority of its invoices via e-mail for quite some time.
Until recently, the invoice was sent to the addressee as a PDF e-mail attachment. However, this included the risk that invoices might not reach their destination for a variety of reasons, including invalid e-mail addresses, limited storage space of inboxes or a restrictive firewall.
To bypass this risk, GS1 Austria has been using a new service since the beginning of this year, relying on the eXite service by EDITEL. This solution sends invoices as PDF files directly from the ERP system to the eXite portal. Then, an e-mail is sent to the addressee that includes an online link to the invoice. This saves storage space on the client’s side and also offers GS1 a straightforward monitoring tool that allows the company to see when and by whom an invoice has been accessed.
“This allows us to proactively manage the invoicing process. In addition, clients no longer have to deal with unnecessary payment reminders,” said David Farar, head of finance, accounting and HR, who is very pleased with this solution. The CEO of GS1, Gregor Herzog, is also positive that this “is yet another important step at GS1 Austria towards digitalization, which translates into a high degree of transparency in the invoicing process.”
In Brief
- GS1 Austria relies on eXite PDF e-Invoice for sending invoices electronically
- No more attachments needed; instead, a direct link sent via e-mail takes clients to the invoice
- Invoice traceability
- Straightforward monitoring and management of the invoicing process
- Audit-proof archiving
- No unnecessary payment reminders to clients
- Easy implementation
